PA to MD, Music Company – Job Reference 20190912 NO LONGER AVAILABLE

We are working with a leading artist management and professional services company who are looking for a tip top assistant to support the MD of their music division. The company have offices in the UK and US, and provide a portfolio of services to a wide range of clients who are leaders in entertainment, film, music, radio, television and sport, including athletes, authors, digital influencers, media rights holders, musicians, producers, TV personalities and voiceover artists.

The music division counts a number of international acts under its management and they pride themselves on nurturing a diverse artist roster that has received countless prestigious awards and accolades in the industry. As a collective, the division has nurtured some of the world’s leading dance, rock and pop artists, DJs and producers, fusing groundbreaking marketing and creative technologies into the quickly emerging new music business model, while simultaneously managing some of the world’s most long-standing and prestigious bands and artists.

You will be providing PA support to the Managing Director of the Music division, the main responsibilities are as follows:

Key Responsibilities:

• Act as a main point of contact for the Board Director – screening phone calls, dealing with queries and requests
• Proactively manage both personal and professional calendars including calls, meetings, meals and personal appointments
• Day to day management of email flow, flagging urgent enquiries to the Director
• Coordinating all travel arrangements, including manager itineries and managing busy schedules for overseas trips, sometimes working late due to different time zones
• Assistance with preparation for meetings including preparing agendas, research, and compiling information where necessary
• Accurately recording minutes for meetings
• Attendance at all relevant meetings and events (internal and external)
• Entering and managing expenses and expense reports for their director
• Diary Management for conference rooms
• Ordering Christmas presents and sending out birthday cards, etc for clients
• Event organisation and budgeting
• General administration
• Archiving/filing
• Ensure all HR activities are actioned within compliance and People HR

Essential Requirement
• Minimum 3 years previous experience providing assistant support in a similar role
• Excellent organisation and administrative skills
• Proactive and forward thinking – able to use own initiative
• Ability to communicate at all levels – both in written and verbal form
• Professional appearance and approach
• Ability to deal with highly sensitive and confidential information and issues in a professional manner
• Positive attitude with plenty of energy and enthusiasm
• An interest in music

The core hours are Monday – Friday 9:30am – 6pm and you’d be based at their central London offices. They’re looking for someone full time and permanent – this isn’t a role that could be done remotely all the time, although there may be some flexibility. No indication has been given on salary, nor a start date – they’re keen to find the right person so both are probably negotiable. In return for your brilliant skills, they offer:

• Access to flexible working conditions – we believe with performance comes freedom
• Private Medical and Life Insurance after 12 months’ service
• Enhanced parental leave
• Staff equity share and bonus scheme
• Perkbox employee benefit platform

Interested? Please make sure that you (or if you are nominating someone else for the role, that they) have the essential requirements stipulated by the client.  Send your CV and your covering letter as soon as possible to ‘careers@aca-uk.com’ quoting Job Reference 20190912.

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